Equivio>NearDuplicates detects and groups near-duplicate files. While existing technology can detect exact duplicates, Equivio offers a unique capability for detection of near-duplicates. Near-duplicate files are documents with minor differences; e.g. contract versions containing a few different words.
Equivio>NearDuplicates identifies near-duplicates and organizes them into sets for efficient and coherent handling. This streamlines the document review process:
- Assign the near-duplicate sets to reviewers, ensuring that one reviewer handles a document and its near-duplicates in a systematic manner.
- Start review of a near-duplicate set with the pivot document, the most representative document in the near-duplicate set. After reading the pivot, the reviewer decides whether the rest of the documents in the near-duplicate set can be skipped or require granular review.
- Using the compare facility, the user zooms in on the differences in each near-duplicate vis-à-vis the pivot document. As a result, the user needs to read only the differences. Moreover, the user is sure not to miss minor, yet potentially critical, differences.
- The user can bulk handle a near-duplicate set. The Equivio groupings help ensure the consistent treatment of like documents -- for example, when marking documents as privileged or responsive.
Benefits: Read less. Think more. Win bigTM
By grouping near-duplicate documents, Equivio eliminates data redundancy, exposing the unique data. The result:
- Reduced costs. Equivio technology directs the reviewer to what's important; viz. to documents that contain unique information, and to the unique information within each document. Proven in hundreds of cases, Equivio's technology consistently reduces review and handling costs by 30 to 50%.
- Consistent treatment. The Equivio groupings ensure consistent preservation, coding and annotation of very similar documents. The need for consistency applies throughout the data cycle, from the feed of documents into the retention archive, through the implementation of storage policies, and the treatment of documents in a specific litigation or regulatory event.
- Enhanced findability of data: By allowing the virtual suppression of redundant data, Equivio helps users cut directly to the information they need. The focus on unique data enhances data findability, and reduces the risk of missing critical information.
Use Scenarios
By reducing complexity, Equivio's technology gives the winning edge in data review and management applications:
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In data review, Equivio enables the suppression of redundancy, allowing users to zoom in on the information they need to build and argue their case.
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In data management, Equivio's ability to group similar documents reduces the implementation costs for data preservation systems, while ensuring the consistent application of archiving, declassification and treatment policies.
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In data search, Equivio allows the structured presentation of files retrieved by a search engine. Equivio enables the search results to be presented in a compact manner, grouped into sets of near-duplicate documents.
Applications
Equivio is offered as a specialized component for integration within third-party services and applications for:
- E-discovery: including ediscovery and internal investigations. Equivio is used to support both service providers and product vendors
- Document retention: including litigation readiness, email archiving and document preservation
- Intelligence: including applications for data analysis, data mining and de-classification
Integration
Equivio is built for straightforward plug-in as an OEM component, using the Equivio SDK, or as a standalone application, using the Equivio GUI, integrated within a broader third-party solution or service offering. | 
