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When an organization is responding to a legal or regulatory request, email archiving solutions typically retrieve huge amounts of data. In many cases, the time window for response is minimal. Organizations also proactively monitor emails to ensure compliance with industry regulations and to minimize risk exposure. The problem is in reviewing such massive volumes. This problem involves cost, time and risk.
Equivio's ability to group near-duplicate files significantly enhances the manageability of these large data sets. The result is a radical reduction in review effort, slashing time and costs.
The potential for savings is immense: in live implementations, Equivio is finding 30-50% near-duplicates. The user is typically the compliance officer, attorney, accountant or investigator. By grouping the near-duplicates, Equivio enables a radically more efficient and effective review process:
- By grouping the near-duplicates, provides a framework for filtering and culling the review set. This is often necessary to ensure timely, cost-effective search and production.
- Equivio allows each set of near-duplicates to be assigned to a specific review team, enabling a more systematic, coherent review process.
- The user would start by reading one of the emails in a given set of near-duplicates - this is the "pivot" document.
- If the user finds the pivot of no relevance to the case at hand, he can skip the remaining emails in the set.
- Otherwise, if the user decides to review all the emails in the set, he can just review the differences in each email vis-à-vis the pivot.
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